GLOUCESTER TOWNSHIP MUNICIPAL UTILITIES AUTHORITY
RESOLUTION AUTHORIZING A 2ND ONE-YEAR EXTENSION OF A CONTRACT FOR A TERM OF TWELVE (12) MONTHS FOR XYLEM PUMPS, SPARE PARTS AND ACCESSORIES
WHEREAS, specifications were completed by Pennoni Associates, Inc. (“Pennoni”) and bids were properly advertised by the Gloucester Township Municipal Utilities Authority (“GTMUA” and/or “Authority”) for Xylem Pumps, Spare Parts and Accessories; and
WHEREAS, the GTMUA furnished detailed bid specifications to potential bidders; and
WHEREAS, the bids were received and opened at the offices of the GTMUA on June 28, 2017; and
WHEREAS, one (1) company submitted a bid for the specified work as follows:
Vendor Amount of Bid
1. Xylem Water Solutions, USA, Inc. See Below
Xylem Water Solutions USA, Inc. (“Xylem”) offered a 14.0% discount from Manufacturers Current List Price for OEM parts and spare parts for Xylem-Flygt Dri-Prime unit, a unit rate of One Hundred Three Dollars ($109.00) per hour for all “in house” shop labor, a unit price of One Hundred Twenty Five Dollars ($125.00) each for pickup of pumps up to 35 H.P., a unit price of Two Hundred Fifty Dollars ($250.00) each for pickup of pumps over 35 H.P., a unit price of One Hundred Twenty Five Dollars ($125.00) each for delivery of pumps up to 35 H.P., a unit price of Two Hundred Fifty dollars ($250.00) each for delivery of pumps over 35 H.P., and a 9.0% discount from Manufacturers Current List Price for an entire Dri-Prime Backup System. The unit prices for service are “in house” labor rates only.
WHEREAS, the Authority’s Engineer reviewed the bids and made a recommendation for an Award of the Contract to Xylem Water Solutions, USA, Inc.; and
WHEREAS, the Authority's Executive Director and General Counsel concurred with said recommendation; and
WHEREAS, the Gloucester Township Municipal Utilities Authority determined that Xylem Water Solutions USA, Inc., 14125 South Bridge Circle, Charlotte, NC was the lowest qualified bidder, having submitted a bid in accordance with the Bid Specifications and Advertisement; and
WHEREAS, the Authority awarded said Contract on July 20, 2017;
WHEREAS, the Authority Engineer has recommended a 2nd one-year extension of said Contract for a term of twelve (12) months and Xylem Water Solutions USA, Inc. has agreed to serve the Authority with the same price structure as the original bid as well as the same conditions set forth therein; and
WHEREAS, the Contract extension is hereby awarded by Resolution of the Authority upon a finding by the GTMUA that the services are being performed in an effective and efficient manner, the term of the extension is appropriate under the Law, there is no price change included as part of the extension and the terms and conditions of the Contract remain substantially the same in accordance with N.J.S.A. 40A:11-15; and
NOW, THEREFORE BE IT RESOLVED by the Gloucester Township Municipal Utilities Authority, a body corporate and politic, as follows:
1. The provisions of the WHEREAS clauses set forth above are incorporated herein
by reference and made a part hereof.
2. The Contract for Xylem Pumps, Spare Parts and Accessories awarded on
July 20, 2017, is hereby extended for a 2nd additional term of twelve (12) months under the prices and same terms and conditions as the original Contract.
BE IT FURTHER RESOLVED, that the Gloucester Township Municipal Utilities Authority certifies that funds are available for payment of this Contract. The amount to be expended under this contract shall not exceed $101,000.00. Funds will be charged against the Renewal & Replacement Fund and the Sewer Operating Fund – Other Expenses.
THE GLOUCESTER TOWNSHIP
ATTEST: MUNICIPAL UTILITIES AUTHORITY
Glen Bianchini, Secretary Richard P. Calabrese, Chairman
Certified that the above is a true and correct copy of a Resolution duly adopted by the Gloucester Township Municipal Utilities Authority at its Regular Meeting of April 18, 2019.
Marlene Hrynio, Administrative Secretary
Dated: April 18, 2019